A San Diego based construction Company with operations throughout Southern California is currently seeking a full-time, experienced ADMINISTRATIVE ASSISTANT  to support our Lakeside, California Operations.

JOB DUTIES:

The duties for this position will include and not limited to the following.

  • Answer phones and redirect as needed
  • Review, handle, and archive documents on computer based systems
  • Downloading, printing, & scanning of documents from online platforms
  • Drop off and pickups of orders from 3rd party copy center
  • Updating database information in online platforms
  • Ordering, stocking, and inventory of supplies and office equipment; coordinate services for office equipment
  • Periodic sanitizing of office
  • Charity and office event planning/scheduling
  • Indexing and routing of documents generated by others using computer based tools.
  • Assist team using online tools (SAP experience preferred)
  • Recording and routing legal notices received by email and facsimile.
  • Job package printing/scanning
  • Schedule updating in online platforms
  • Other duties as assigned

SPECIAL SKILLS OR REQUIREMENTS:

Qualified candidates must possess the following special skills and or requirements to be considered for this position.

  • Demonstrates attention to detail, accuracy and thoroughness
  • Ability to meet deadlines and complete work in a timely manner
  • Maintains confidentiality at all times
  • Great communication skills both written and verbal
  • Contributes to building a positive work environment.

EDUCATION AND/OR EXPERIENCE:

  • High School Diploma AND 2 (two) years related experience; or equivalent combination of education and experience OR 4 (four) years of experience in a similar role and industry
  • Bilingual: Spanish preferred
  • Advanced knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook
  • Experience with Sage 300/Timberline &/or Sage Paperless preferred
  • Experience with Heavy Construction Software Suite HeavyJob, HeavyBid, and Safety preferred

COMPANY BENEFITS:

The following benefits options are available to eligible employees

  • Paid vacation, holiday and sick time
  • 401k (with company contribution match)
  • Health Benefits packet includes
    • Multiple medical and dental plan options
    • Voluntary vision, life, and AD&D plans
    • AFLAC

CLICK HERE TO APPLY FOR THIS POSITION


 
Please select a valid form